Office of the Provost

With midterms fast approaching, many of our students are entering one of the most challenging periods of the semester. We know that the academic pressures combined with the adjustments of a new school year can create stress, and this is where your role as mentors, advisors, and educators becomes especially critical. Please continue to foster an environment that prioritizes well-being, not just academic performance. A simple check-in with a student, a note of encouragement, or offering flexibility where possible can have an immense impact. 

I also want to acknowledge the tremendous efforts you all are putting into your teaching and scholarship. I am continually inspired by the creativity and dedication of our faculty. As we continue to navigate new teaching modalities, technologies, and approaches to learning, I encourage each of you to take advantage of the faculty development resources available through the Center for Excellence in Teaching and Learning (CETL). Whether you’re exploring innovative teaching methods, integrating new technology into your courses, or collaborating on interdisciplinary projects, there are many opportunities for growth and professional development.  

Mid Term Grades 

University Senate By-Laws require that instructors of 1000 and 2000-level courses must submit midterm grades for all students during the mid-semester grading period which spans the sixth through eighth week of the semester (Monday, September 30, 2024 – Friday, October 18, 2024).  Instructors of all other undergraduate and graduate courses are highly encouraged to submit mid-semester grades. 

  Midterm grades must be submitted through the Student Administration system, and directions for doing so can be found on the Registrar’s website. 

• Grading policies:  https://registrar.uconn.edu/grades/  

• Temporary grades:  https://registrar.uconn.edu/temporary-grades/  

   For more information, contact:  Office of the Registrar at registrar@uconn.edu 

Finals Opt-Out Reminder 

If you are not delivering a final exam in Fall 2024, we ask that you contact your department’s scheduling administrator, as exam requirements for classes can now be managed via CourseLeaf Section Scheduler (CLSS). We ask that those using an alternative method of assessment (portfolios, projects, etc.) let us know so the room and/or time may be made available to other instructors during the assessment period. It is also important that instructors recognize that due dates for these alternative forms of final assessment should not fall on days designated as reading days. As always, all due dates should be indicated on the syllabus at the beginning of the semester.  Finally, please note that it is prohibited by Senate By-Laws to give your final assessments during the last week of classes.  

Election Day: Promoting Civic Duty

Election Day is approaching on November 5th, and voting is both a fundamental right and a civic responsibility. Empowering eligible individuals to participate is crucial. We encourage instructors to offer flexibility for students who plan to exercise their right to vote. You might consider recording your lecture, providing materials for an asynchronous session, or offering additional office hours in the following week. If you have an assessment (e.g., quiz, exam, or in-class assignment) scheduled for that day, please consider granting extensions for students who may be absent.

Class Absences Due to Illness 

At this time of year, we would like to remind faculty that students are not required to provide “sick notes” or “medical excuses” when they miss classes, and such excuses should not be requested from them. More generally, per the university Senate By-laws, student grades should not be reduced because of a student’s absence. Please exercise flexibility and understanding for students who may miss class or classwork due to illness. Faculty should also exercise caution in attending class if they are feeling sick. Our community’s health and wellbeing remain a priority of the University.  

Emeritus Nomination Reminder  

 Faculty who retire at the rank of associate professor (or equivalent clinical, in-residence, and extension titles) and who have at least five years of service are automatically recommended for emeritus status to the Board of Trustees. However, faculty or other related staff who retire and do not meet these conditions can only be considered for emeritus status if nominated to the Emeritus Committee. The next deadline for submitting materials to this committee is November 1. Further details, including guidelines for nomination materials, can be found on the Office of the Provost website.  

Religious Observances & Accommodations 

In accordance with our mission of meaningful inclusion, we ask that all faculty and staff be mindful of upcoming religious observances that may impact student participation when planning events or setting deadlines. We recommend you refer to the religious observances calendar for upcoming dates and that you ensure familiarity with the religious accommodations policy when working with a student on an accommodation request.  

 Metanoia Update 

ACCREDITATION NEWS 

We are pleased to introduce a new section of the Provost’s Newsletter, Accreditation News. As we work toward our full institutional accreditation self-study and review in 2026, we want to make sure we are sharing information about this process, and helping to increase awareness of what accreditation means for us all.  

 We’ll mostly be focused on institutional accreditation: UConn is accredited by the New England Commission of Higher Education (NECHE). This accreditation allows us to function as a higher education institution, including our ability to receive federal financial aid funding and to offer recognized credentials. Accreditation is an ongoing process of quality assurance, structured around ten-yearly review cycles. As we work toward our next full review in 2026, we’ll be sharing our progress, inviting you to engage in the work of the self-study process, and we’ll be sharing information about the NECHE standards to help us all understand how we can apply them in our work.  

 We will also try to highlight news that relates to specialist or programmatic accreditation. Many programs at UConn, including those in business, dentistry, engineering, nursing, music, and education (to name just a few), also receive specialist accreditation from field-specific bodies such as AACSB (business) and ABET (engineering). These programmatic accreditations are specific to these fields of study and can also be important for students progressing into licensed or certified professions. This type of accreditation sits below the institutional accreditation, and is a complimentary process of quality assurance in these fields.  

 We will also be sharing opportunities for involvement. Faculty, staff, and students all contribute to the accreditation process, and we will highlight ways to engage in these efforts and share best practices. If you’re already excited about institutional accreditation and want to be involved, please email Sarah Croucher (Assistant Vice Provost for Academic Affairs and institutional Accreditation Liaison Officer).  

Faculty Activity Reporting  

On October 1, 2024, faculty and select administrators will gain access to Interfolio’s Faculty Activity Reporting module, which has been configured by a team across the Provost’s Office and Office of Budget, Planning and Institutional Research. An information session will be hosted virtually on October 1 at 2:00pm to give an overview of the system and provide resources for faculty users. For more details, visit Interfolio @ UConn.  

 RSVP for the information session 

Early Voting at the UConn Bookstore  

Early voting will be open October 21 to November 3 at various locations in each Connecticut municipality, including at the UConn Bookstore next to Gampel Pavilion. That includes two Saturdays and two Sundays. Hours are 10 a.m. to 6 p.m., except on Oct. 29 and 31 when hours are extended 8 a.m. to 8 p.m. 

 The deadline to register to vote is Oct. 18, however, during the early voting period and on Election Day, residents still can register to vote. 

Upcoming Senate Elections  

University Senate elections for the Fall 2024 semester are approaching starting in late October. All faculty and staff who are eligible to vote will receive a nominating slate via email in late October which will include a list of people nominated by the Senate Nominating Committee to be on an election ballot in November for the Senate seats that will be opening in both the Faculty at-Large and Staff at-Large Constituencies. If you are interested in a self-nomination, or in nominating a colleague to be added to the ballot, please email universitysenate@uconn.edu by October 15. Additional information will be shared on the Senate website as elections approach.  

Senate Executive Committee Office Hours

NEW starting on Monday, October 7th, join members of the Senate Executive Committee either in-person or virtually for “SEC Office Hours” at 3 p.m. before every Senate meeting. This is an opportunity to raise topics and ask questions to the SEC in a smaller group setting. RSVP is required for virtual attendance and recommended for those joining in-person. 

 Additionally, we would like to draw your attention to the new Resources page on the Senate website which includes links to a new  “Topic of Interest” Submission form  so that any member of the UConn community may connect more easily with the work of the Senate. We also continue to welcome any queries to universitysenate@uconn.edu. 

Husky Harvest Update 

The Husky Harvest food pantries have seen a significant rise in the number of individuals and households served across all campuses between January 2023 and May 2024. Notably, several campuses experienced dramatic growth in their service numbers, with Storrs, Stamford, and Waterbury showing the largest increases of people and households served. Overall, the total number of people and households benefiting from these pantries has increased by more than one and a half times over the year. To learn more about Husky Harvest or visit a location across UConn’s multiple campuses visit the Husky Harvest website. 

Wellness in Motion 

Student Health and Wellness (SHaW) has launched a new “Wellness in Motion” mobile health and wellness van! This innovative van will provide outreach programming and increase awareness of SHaW resources for UConn undergraduate students across all five campuses. The Wellness in Motion van will travel to campus events, visit less-frequented areas, and appear at various UConn venues, enhancing visibility and accessibility to SHaW programs and services.

UConn Celebrates Opening of Connecticut Hall  

The ribbon cutting ceremony to officially open Connecticut Hall was held on September 13, 2024. Home to 652 students on South Campus, Connecticut Hall is the first building at UConn that will have a geothermal heating system. The building is expected to achieve the distinction of LEED Gold Status, in recognition of the project’s comprehensive adoption of best practices in sustainability. A state-of-the-art dining facility overlooking Mirror Lake is also housed within the building. Read the full story at UConn Today.  

UConn and Eversource Host Third Annual Sustainable Clean Energy Summit 

The annual summit, hosted by UConn and Eversource, was a featured event of Connecticut’s first ever Sustainability & Resiliency Week.  

Nominations Now Open for Provost Awards! 

Nominations for Board of Trustees Distinguished Professor are due December 3, 2024. 

 Nominations for each of the awards listed below will be due January 31, 2025.  

• Provost’s Outstanding Service Award  

• Provost’s Award for Excellence in Community Engaged Scholarship  

 Learn more about eligibility and how to nominate a colleague for all of the above awards: University of Connecticut Office of the Provost | Awards & Honors (uconn.edu)  

Generative AI related workshops in October 

Generative artificial intelligence (GenAI) for text and images poses challenges and opportunities for teaching and learning. During October, Join UConn faculty, students, and staff who are thinking about GenAI's risks and benefits for college students, now and in the future. Sessions explore practical uses, limitations, and ethical implications.  

 Topics will include, among other things: 

• Helping students effectively prompt generative AI for homework tutoring 

• Artificial Intelligence and Academic Integrity 

• Beneficial, Ethical AI at UConn (BEACON): a student-led conversation 

• AI as Research Ally: an Introduction to Generative Tools for Student and Faculty Research 

To register, see the full listing, or go to fins.uconn.edu. 

For questions, please contact Tina Huey, Center for Excellence in Teaching and Learning. 

September 30: October 18: Midterm Grades Period  

October 1: Faculty Activity Reporting Info Session 

October 2: Rosh Hashanah Begins 

October 7: University Senate Meeting 

October 11: Yom Kippur Begins 

October 14: Indigenous People Day 

October 16: Faculty Activity Reporting Training Session 

October 21: Faculty Activity Reporting Training Session 

October 21: November 3: Early Voting at UConn Bookstore 

October 31: Halloween 

November 5: Election Day