I. Responsibilities

The Faculty Member:

It is the responsibility of the faculty member wishing to be considered for promotion, tenure, and/or reappointment to complete the PTR form and submit this to the Department Head along with any supporting documentation he or she chooses to include or as may be required by the school/college and departmental procedures. These documents become the faculty member’s dossier.  The faculty member’s PTR File consists of his or her dossier plus all other written materials accumulated as part of the PTR process.

The faculty member:

  • Shall provide to the Department Head a list of individuals with contact information who may serve as potential external references following the procedures detailed in Section IV;
  • May add supplemental information to his or her PTR File at any time. Such information must be dated. No materials may be removed from a PTR File.

The Department Head:

  • shall annually appraise the performance and potential for teaching, scholarship and/or creative accomplishments, and service  of each faculty member eligible for promotion, tenure, and reappointment in his or her department;
  • shall include for consideration for promotion and/or tenure all those who request in writing that they be considered;
  • shall obtain and provide to the Departmental PTR Advisory Committee external letters of reference for each faculty member being considered for promotion and/or tenure following the procedures detailed in Section IV;
  • shall obtain information requested by the Departmental PTR Advisory Committee from such sources as the Dean of the Graduate School,  Directors of the regional campuses, and Directors of pertinent centers and institutes, and shall make  this information available to the Committee;
  • shall follow prescribed procedures (see Next Section).

The Departmental PTR Advisory Committee:

Each department shall have a Departmental PTR Advisory Committee selected according to a method approved by a majority of the faculty members of the Department. This Committee:

  • shall advise the Department Head on promotion, tenure, and reappointment;
  • shall review the faculty member’s PTR File and appraise the performance and potential for teaching, scholarship and/or creative accomplishments, and service  of the individual under consideration, basing its evaluations on the criteria listed in the Laws and By-Laws of the University of Connecticut, Article XIV. This evaluation should take into account the assignments of the individual, including appointment at sites other than the Storrs campus;
  • shall advise the Department Head by making a formal recommendation by vote and summarizing its evaluation and vote in a written report;

The Dean:

  • shall review the PTR file received under these procedures and such other pertinent information as he or she may require;
  • shall base his or her  recommendations, insofar as possible, upon a uniform application throughout the school/college appraisal criteria;
  • shall include a written assessment of the faculty member’s strengths and weaknesses in teaching, scholarship and/or creative accomplishments, and service;

The School/College Dean’s Advisory Council Structure:

Each school/college shall have a Dean’s Advisory Council on PTR composed of faculty members of the school/college selected by a method approved by the faculty in accordance with the following criteria:

  • membership on the Council should be selected from tenured faculty who have been at the University of Connecticut for at least two years;
  • those eligible to elect Council members should be department, or school/college members who hold tenure track appointments or planned continuing appointments;
  • Department Heads should not serve as Council members;
  • terms of Council members ordinarily should not exceed three years with staggering of terms to provide continuity;
  • turnover of Council membership should be encouraged through restrictions on consecutive terms;
  • an individual may vote at only one level (either at the department or the school/college level) on any faculty member under consideration. For example, Department Heads may not serve as Council members.

The Dean’s Advisory Council:

  • shall review the faculty member’s PTR File and appraise the performance and potential for teaching, scholarship and/or creative accomplishments, and service of the individual under consideration.
  • shall advise the Dean and record a formal vote;
  • shall follow prescribed procedures (see Next Section).

The Provost:

  • shall review the material received under these procedures and such other pertinent information as he or she may require;
  • shall assure, insofar as possible, that recommendations are based upon uniform application throughout the schools/colleges of  appraisal criteria;
  • shall follow the prescribed procedures (see Next Section).

The Faculty Review Board:

The University shall have a Faculty Review Board to consider specific cases on promotion, tenure and reappointment. The Faculty Review Board is composed of six non-administrative, tenured full professors elected by the University Senate.  The Faculty Review Board:

  • shall consider the cases referred to it by the Provost under the procedures described below in Section II;
  • shall review all the material received by the Provost, and may supplement this information with additional opinions;
  • shall follow the prescribed procedures (see Next Section).